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How To Run Payroll In Quickbooks DesktopFree Forum Promotion > General :: General Talk :: > How To Run Payroll In Quickbooks Desktop
How To Run Payroll In Quickbooks Desktop - Posted By William joe (willjoe) on 28th Feb 22 at 11:23am
How To Run Payroll In Quickbooks Desktop
Once you’ve set up your QuickBooks Payroll software, you’re probably ready to actually start paying your employees. Setting up payroll in QuickBooks, though, can be a bit complicated for the uninitiated. Take a look at our quick guide to setting up payroll in QuickBooks if you need help getting started.
There are, additionally, two things you’ll need to do before running payroll for the first time:
Enter Employee’s Hours
Create A Bank Account
To run your payroll, first make sure that all of your employees have recorded their time within QuickBooks. If you need help with this, check out How To Track Time In QuickBooks.
You’ll also want to make sure that you’ve added the business bank account you pay employees from into QuickBooks. To learn how to do this, read How To Add A Bank Account To QuickBooks.
Once these two steps are complete, you’re ready to get started!
Step 1: Navigate To Payroll In QuickBooks
To begin, go to ‘Employees’ at the top left of your screen, select ‘Payroll Center’, and click ‘Pay Employees’. If it’s your first time using QuickBooks Desktop Pro, you should be taken to a screen that looks like this:
Step 2: Choose The Type Of Payroll To Run
You’ll need to decide whether to run an unscheduled or scheduled payroll shown in the below photo before you can start entering your payroll information.
Running a scheduled payroll also takes you to the screen shown under Step 3 but first requires that you assign one or more specific employees to a payroll schedule. To do this, navigate to the ‘Employees’ tab shown on the very left-hand side in the below photo. Select the name of the employee(s) who you wish to assign to a payroll schedule, navigate to their ‘Payroll Info’ tab, and assign them a payroll schedule from the ‘Payroll Schedule’ dropdown list.
Step 3: Enter Payroll Information
Enter all of your payroll information, beginning with the pay period end date and check date. Select the bank account you want to pay employees from (QB will show you the existing account balance). Select whether you will print checks using QuickBooks or if you are going to handwrite your checks.
The most important part of entering payroll information is to select which employees you want to pay and review their hours to make sure everything looks right before proceeding. You can select as many employees as desired, so long as you’ve assigned them to a payroll schedule. Click “Continue†when ready.
Step 4: Review and Create Paychecks
Next, review the information to make sure everything looks correct. QuickBooks will tell you how many paychecks will be issued on the left-hand side, underneath ‘Payroll Information’. It will also total up the gross pay, taxes, deductions, net pay, employer tax contributions, total hours, and direct deposit amounts for the pay period. After you review all of the information, click “Create Paychecks.â€
Step 5: Confirm Payroll
Congrats! You’ve officially run payroll in QuickBooks Desktop Pro. This screen will tell you how many paychecks have successfully been created, how many are ready for printing, and how many are ready to be directly deposited.
From here, you can print your employees’ checks or send your payroll in for direct deposit processing and print the pay stubs for your direct deposit employees. If you have any troubleshooting issues, check out the QuickBooks Payroll Help Centers or call QuickBooks payroll support directly.
To know more about QuickBooks on Cloud or QuickBooks Cloud vs Desktop visit Apps4Rent.
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